Factor A/E

Factor A/E is a cloud‑based firm‑management and project‑tracking platform designed specifically for architecture and engineering (A/E) firms. Factor combines practice management, resource planning, time entry, invoicing, and financial tracking in one streamlined platform designed to help simplify daily operations and support impactful business decisions. Its key goal is to help A/E firms gain visibility into the health of their business, streamline operations, reduce administrative burdens, and improve profitability. 

Key Features & Capabilities

• Project Management: Firms can break down projects into phases (fixed‑fee, hourly, or non‑billable) and manage tasks, budgets and sub‑consultant costs. Project timelines and budgets can be compared with actuals, giving real‑time insight on status and variance. 

• Time Entry & Expense Tracking: The platform supports individual time entry, expense tracking, timesheet review and approval workflows. This ensures that billable (and non‑billable) hours are captured, and expenses tied to projects or sub‑consultants are managed.

• Detailed Invoicing: Factor A/E features customizable invoice templates, guided invoice creation workflows, support for fixed‑fee retainer billing, hourly billing, expense pass‑throughs and sub‑consultant billing. The idea is to make invoices clear for clients, speeding payment and reducing rework. 

• Resource Scheduling & Utilization: The software allows firms to view employee availability, track PTO (paid time off), monitor scheduled hours vs budgeted hours, identify “gaps” in resource allocation, and forecast revenue. This helps optimize staff utilisation across projects. 

• Integration with QuickBooks: For firms that already use QuickBooks Online (or similar), Factor A/E offers integration — connecting project data, job numbers, product/service types and financials to avoid duplication and improve accounting alignment. 

• Industry‑Specific KPIs & Reporting: Unlike generic project‑management tools, Factor A/E offers reporting and analytics catered to A/E firms: utilisation rate, profit margin by phase or project, year‑over‑year comparisons, goal tracking, and custom reports tied to firm health. 

• “The Pulse” Dashboard: A standout feature branded as “The Pulse” gives firm leadership a high‑level view of project health across the portfolio. Providing early warning of issues, variances, utilisation dips, and revenue forecast.

• Affordable pricing: $30 per user/month - monthly or annual subscription options. A one-time implementation fee (amount based on needs). No hidden costs.

Investing in software should make managing your firm easier, not harder. As a completely cloud-based application with a dedicated support team, you will be able to access Factor anytime, anywhere and get the help you need whenever you need it at no extra cost.