Legacie X ProcurePro

Legacie’s procurement processes were holding the company back. Operating across residential and social housing developments as well as manufacturing kitchens and managing scaffolding and road surfacing work, their workflows were fragmented. Spreadsheets, word documents, emails, and even WhatsApp scattered project data, tangled tender communications, and created a risk of human error. Operations Director Colin Campbell admitted, “It feels like very little has changed in construction for 25 years … we still use paper, pencils and pens.” Their Commercial Director, Will Wilson, added that procurement had become “a very fragmented nebulous process” with dangerously low visibility and flawed monthly cost reporting. The tipping point came when Colin discovered a video on LinkedIn that showcased ProcurePro. The platform promised to replace numerous disconnected tools with a single source of truth. Within a week Legacie arranged a demonstration and quickly moved to adopt the system rather than spend months analyzing alternatives. Implementation was swift. After a single training day, more than ten projects were live. Staff who were initially sceptical soon embraced the platform because it felt familiar, offering an Excel style comparison view while removing the frustrations of manual processes. Procurement emails vanished. Every package now followed a structured transparent workflow. Today Legacie enjoys real time visibility across projects, improved tender analysis, and stronger supplier relationships built on credible data. They chose ProcurePro because it offered clarity, speed, and a sustainable way to scale their operations, ensuring their reputation as leaders in modern construction.

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Legacie’s decision to adopt ProcurePro has delivered a clear return on investment, both in operational efficiency and in the quality of commercial outcomes. Prior to implementation, procurement was highly fragmented. Teams relied on spreadsheets, word documents, endless email chains, and even messaging apps to manage critical tasks. This approach was not only time consuming but also left room for errors that had a direct impact on tendering and monthly reporting. With ProcurePro in place, the business immediately saw results. Procurement packages that previously required almost an entire working day to prepare, issue, and compare could now be managed in just a few hours. For projects with 40 to 50 packages, the time savings amounted to hundreds of hours. When multiplied across more than ten live projects, the reduction in wasted effort became a significant efficiency gain. Procurement related emails were almost entirely eliminated, which saved staff even more time and reduced the likelihood of miscommunication. Commercial managers highlighted that tender comparisons were faster and more reliable. What once took several hours per package could now be done in a fraction of the time. Real time data also transformed monthly reporting, replacing manual consolidation with automatic updates. Beyond time savings, the platform provided reliable analytics that enabled Legacie to evaluate supplier performance on evidence rather than opinion. This data allowed the company to build stronger supplier relationships, negotiate better terms, and ultimately improve margins. The ROI from ProcurePro was measured not only in hours saved, but in the confidence and clarity it brought to procurement. By removing inefficiencies and unlocking data driven decision making, Legacie positioned itself as a more agile and competitive developer.

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